The new decade has witnessed a plethora of technological advancements, regardless of industry, geography or workforce type. The unprecedented pandemic, while traumatic for millions of families around the world, has only accelerated technological progress.
Every little thing in our daily life has a technological basis, as simple as ordering groceries, taking a taxi or even reading this blog! There is hardly any exception.
This reality is not aware of the spectrum of HR Tech or Background Verification. Everything in its lifecycle has been given a kind of technology makeover, be it onboarding, KT sessions, complaint management and even the fun activities on Friday!
In this article, we will talk about the 5 most interesting ways technology has revolutionized the world of background verification.
If we were to call back 2015, every first day would be reserved for PAPER WORKS! The frustrating experience would require the new woodworker to submit (signed!) multiple different sets of the same document, and one minor mistake would repeat the shenanigans all over again.
Well, coming back to the year 2022, the above is no longer the case. Each required document would be virtually collected and signed through the internal organization platform or external background verification platforms that integrate easily with any onboarding platform to further facilitate the process of document collection and verification. Whether it’s for the HR teams, admin teams or compliance purposes.
Thanks to constant progress, new employees can spend time getting to know their colleagues from day one.
2. Access to Repositories
Gone are the days when processes like validating IDs, identifying international criminal cases were a mammoth task or when a simple criminal record verification would require the candidate to run multiple times to the police stations to get a clearance certificate, sometimes even obliges HR teams to forgo criminal justice checks to escape the hassle of dealing with the legal system.
Thanks to the digitized repositories, verifications that take weeks (if not months) can be completed in just a few clicks. They are characterized in a way that improves the quality of controls with their advanced integration with national and international repositories.
Verifications such as criminal record checks, global database checks, ID verifications and employment verification are all completed in record time thanks to robust integrations with respective repositories.
Through repositories, labor and education verifications can be performed faster and more authentically.
3. Smaller TAT
One of the most rewarding but still underrated aspects of technology-enabled BGV is the shorter turnaround time. Calling back to the year 2015, the accepted standard for verification completion was in months, which would have a major impact on the total hiring lead time, ie the entire HR lifecycle.
One of the HR leaders associated with the background verification organization quoted: “The impact of churn was so great on the HR lifecycle back then that if there was a ‘large turnover’ then it would be chaotic”
With technological advancements in the BGV domain, the turnaround time for verification (TAT) has decreased significantly; an audit-ready preliminary verification report would be ready in less than 4 hours. A detailed full report should take no more than 6-7 business days.
4. Innovation in Verifications
As the world as we know it was swept by waves of the deadly pandemic, innovation became inevitable to upgrade current verifications. Address verification popularly performed via physical and mail mode got a digital makeover as digital address verification, supported with powerful OCR technology. With such innovations, you can protect your business, employees and customers by providing an extra layer of personal protection. It’s just the tip of the iceberg, because innovation is a continuous and evolving process to say the least.
5. Data Security
With the advent of technology and the very famous quote “Data is the new oil”, every piece of information about a person is crucial and should be treated with the utmost respect. The privacy of the individual should be regarded with the highest honor by the organizations.
Modern BGV platforms have robust systems where sensitive information is secured through encryption. With additional qualifications such as ISO and GDPR compliance, security vulnerabilities are solved.
Establishing trust is easier said than done. Without trust, the foundation of any professional environment remains weak.
The article was written by Piyush Peshwanic† Co-founder and CEO† OnGrid